Fleet Administrative Assistant
Wachter · Philadelphia
People & RecruitingLowell Office PositionsOn-site
Wachter is hiring a Fleet Administrative Assistant in Philadelphia, Pennsylvania (on-site). Posted 7 October 2026. Apply directly on Wachter's own careers site — no account needed.
Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!
Wachter is currently accepting applications for an Administrative Assistant focusing on fleet and tool management in our Lowell, AR office. Ideal candidates should be willing to learn new skills or possess experience in administrative tasks related to fleet care and monitoring. This position is Monday-Friday, 8 am - 5 pm.
We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.
Benefits Package: Company Paid!
- Medical, Dental, Prescription & Vision Benefits--No premium cost!
- Life, AD&D and LTD insurance
- Paid Vacation and Holidays
- Company-Matched 401(k) and IRA Retirement Savings
Essential Duties and Responsibilities
- Assist the Fleet Manager with daily administrative and operational fleet functions.
- Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
- Track required vehicle maintenance and communicate with maintenance and body shops as needed.
- Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
- Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
- Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
- Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
- Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
- Order tools, materials, uniforms, PPE, and other supplies as requested.
- Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
- Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
- Research and resolve reporting or allocation inaccuracies in a timely manner.
- Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
- Support the Fleet Manager with training and documentation of standard operating procedures.
- Perform miscellaneous administrative and fleet-related duties as assigned.
Qualifications
- Self-motivated with the ability to work independently and as part of a team.
- Ability to manage multiple projects, priorities, and deadlines simultaneously.
- Strong attention to detail and organizational skills.
- Ability to quickly task-switch and prioritize in a fast-paced environment.
- Intermediate to advanced data entry and computer skills.
- Proficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.
- Ability to type 50+ WPM.
- Excellent written and verbal communication skills.
- Strong problem-solving skills with the ability to identify and resolve discrepancies.
- Reliable transportation required.
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